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Vaccine Workforce

We have a huge job ahead of us to vaccinate our community against COVID-19 - can you help?

covid workforce

Join the team!

We are calling for health workers with a practising certificate who are willing to train as vaccinators, as well as those who are retired or not currently in the workforce who may be willing to assist. 

This service is pro-choice, pro-vaccination service. We are looking to build a flexible, mobile vaccination team that can work across the Southern district. There will be teams formed in key locations across our district and some travel will be required. There are roles for:

  • Administration (clinical and non-clinical)
  • Vaccination Team Leader
  • Vaccinators
  • Recovery Team
  • Cold Chain
  • Site Managers

Our preference is for individuals to be fully committed to these roles for 6 + months. Southern DHB is willing to engage in discussions with current employers around secondment arrangements.

Clinics will be run 7 days a week with two shifts during daytime hours. We need team members who have a reasonable level of fitness.

If you have any questions, please feel free to email the team and someone will be touch.

UPDATE: 9/09/2021

Thank you for expressing interest in contributing to the vaccination effort here at the Southern DHB. 

Please note we have paused active recruitment for the mass vaccination clinics, but we are keen to hear from you, especially if you are interested in other areas where you could support the wider DHB during the ongoing battle against COVID-19. 

If you still wish to register your interest, please continue filling out the online form. We will be in touch if we require further information. 

Ngā mihi, 

COVID Workforce Team

Role purposes and requirements

Site Manager

Please register your interest here 

Role Purpose:

  • Ensures the effective running of the mass vaccination clinics - this could be in multiple sites. 
  • To support customer service and delivery activities by coordinating and directing teams tasked with shipping, receiving, and storage of goods. To focus on order fulfillment and supply chain coordination, as well as personnel management.
  • Ensure that team members comply with relevant policies and maintain a high level of safety.
  • To support customer service and delivery activities by coordinating and directing teams tasked with shipping, receiving, and storage of goods. To focus on order fulfillment and supply chain coordination, as well as personnel management.

Tasks (not comprehensive)

  • Ensure the site is booked and available with appropriate access.
  • Ensures the site set up and pack up.
  • Ensures the site layout and site plans are in place.
  • Managing vaccine stock, placing orders and ensuring that there is sufficient stock 
  • Ensuring that all the bookings to each day are correct and up to date. 
  • Ensure that there is appropriate cleaning and waste management.
  • Have oversight of parking requirements.
  • Wider community stakeholder engagement around clinic set up and running time.
  • Co-ordination of any transportation requirements for the workforce
  • Arrange suitable security.
  • Take responsibility for ensuring Occupational Health and Safety requirements are met for the mass vaccination clinics.
  • Ensuring all equipment and technology is in place to support the clinic function.
  • To achieve the daily work list and priorities in relation to COVID-19 vaccination program in progress and finished stock. 
  • Controlling visiting collection vehicles and their operators, in order to maintain safety is essential. 
  • Ensuring the waste is collected, accurately recycled and removed from site. 
  • The position entails the processing of documentation which must be completed in an accurate and ordered manner

Skills required:

High level of organization, time management, and attention to detail is required to ensure that orders are accurate and on time. Excellent logistics, coordination and organisational skills. You will be an excellent problem solver along with being driven with high attention to detail.  A background in the health industry is of benefit but not essential.
 

Immunisation team leaders

Please register your interest here 

Role Purpose:

  • Primary objective is to achieve high immunisation rates for COVID-19 vaccine. 
  • The role is responsible for the management, coordination and leadership of vaccinator teams for their allocated area within the Southern district.

Tasks (not comprehensive):

  • Ensure that the clinics are correctly staffed for the number of vaccinations booked on that day. 
  • Delivering administration team leadership and administration team management as a key part of a dynamic clinical team to deliver a safe and effective service for the mass delivery of COVID-19 vaccine(s).
  • Developing and implementing COVID-19 immunisation programme administration systems to the highest standard to support the safe and effective delivery of a quality programme
  • Ability to provide expert administration services to support the rapid development and implementation of the COVID-19 immunisation programme
  • Training and leading a team of vaccinators and administration staff to ensure the administration systems and processes are maintained to the highest quality and efficiency.
  • Managing and supporting the efficient day-to-day administration using the relevant information systems, including rosters, booking systems, reporting, ordering and data management.

Skills required:

  • Must be a registered health professional with a current APC
  • Experience working in a health environment.
  • Experience in quality control and/or system management, compliance, audit and data management
  • Understanding of Public Health Accountability
  • Must be a current authorised vaccinator. 
  • Experience in a public health or clinical service
  • Well organised
  • Strong understanding of systems and process management
  • Strong team management and leadership skills
  • Excellent IT and data management skills
Administrators  / runners

Please register your interest here 

Role Purpose:

  • Provide the effective, timely and confidential administrative support to the various vaccination clinics.
  • These roles will support the efficient running of the COVID-19 mass vaccination centres. The roles will involve checking patients in, assisting with the flow through the clinics, working alongside the vaccinators and inputting data in the national data bases.

 
Tasks (not comprehensive):

  • Meet and greet, advise and overview of where to go what to expect, COVID pre-screen. 
  • Initial point of contact for clients
  • Working through CIR to get them ready for vaccination. 
  • Working alongside admin and vaccinators. 
  • Complete online vaccine database (CIR) working with the vaccinator.
  • Supporting vaccination station by replenishing stock and rubbish bag clearance as needed. 
  • Accompanying clients for vaccine and then onto observation area

Skills required:

  • Excellent computer skills - able to trouble shoot and use various programmes to arrange bookings, and data management systems.
  • Trouble shooting
  • Customer service
  • De-escalation techniques
  • COVID-19 Immunisation Registration Program (training will be provided)
  • Good literacy and numeracy skills
  • Excellent organisational and time management skills
  • A reasonable level of fitness is also required.
Vaccinators

Please register your interest here 

Role Purpose:

  • Administer vaccine to identified patients/population at mobile and static vaccination clinics.
  • To work as a COVID-19 vaccinator as part of a dynamic team to deliver a safe and effective service for the mass delivery of COVID-19 vaccine(s) .
  • Administration of COVID-19 vaccines in accordance with the National Standards for authorised vaccinators as per the Vaccinator Training Course (VTC) Standards, The Immunisation Advisory Centre (IMAC) and current Immunisation Handbook Standards, Ministry of Health).

 
Tasks (not comprehensive):

  • Responsible for assisting in the setting up of the vaccination clinics and stations, clinical assessment, review of complex medical histories and adverse reactions, administration of the vaccine and ensure patient flow through fixed and mobile clinics.
  • Ensuring the best possible service and outcomes by practising evidence based policies and procedures, using up to date skills and education specific to the delivery of the COVID-19 vaccine.
  • Maintains appropriate COVID documentation 

Skills Required:

  • A Registered Health Professional that has a current Annual Practicing Certificate (APC) or can be issued an APC. For Doctors and Pharmacists whose APC has expired within 3 years the relevant bodies will issue an APC when an offer of employment is made.  For Nurses, whose APC has expired within 3-5 years the relevant bodies will issue an APC when an offer of employment is made. 
  • Health Science students such as third year student nurses and fourth year medical students can also apply.
  • Willingness to complete the relevant training requirements for the programme roll out.
  • Flexibility as there will be some travel along with weekend and evening clinics. 
  • CPR / Anaphylaxis training will be an advantage but training can be provided.
  • Previous vaccinator experience will be an advantage.
  • A reasonable level of fitness is also required.
  • Ability to commit to regular shifts.
Recovery team staff (health professionals/ non-health professional support)

Please register your interest here (Non-clinical) 

Please register your interest here (Clinical) 

Role Purpose:  

  • Provide post-vaccine care and support to consumer/patients
  • Capture necessary data and information
  • Arrange/schedule an appointment for 2nd dose

Tasks (not comprehensive):

  • Receiving consent forms
  • Inputting onto database
  • Providing 2nd dose appointment
  • Observations for any adverse reactions post-vaccination
  • Administer any immediate first aid and alert staff
  • Recording of any adverse events/incidents
  • Directing consumer/patients as appropriate

Skills required:

  • CPR level 4 training required for some of the roles (not all)
  • A Registered Health Professional that has a current Annual Practicing Certificate (APC) or can be issued an APC. For Doctors and Pharmacists whose APC has expired within 3 years the relevant bodies will issue an APC when an offer of employment is made.  For Nurses, whose APC has expired within 3-5 years the relevant bodies will issue an APC when an offer of employment is made.
  • Health Science students such as third year student nurses and fourth year medical students can also apply.
  • We also have roles for non- health professional staff in the recovery team.
  • Willingness to complete the relevant training requirements for the programme roll out- CPR/ Anaphylaxis.
  • Flexibility as there will be some travel along with weekend and evening clinics. 
  • A reasonable level of fitness is also required.
     
Cold chain co-ordinator

Please register your interest here 

Role purpose:

Ensure the effective and efficient management of the cold chain to ensure the integrity of vaccine in each of the vaccination sites.

Tasks (not comprehensive):

  • To safe receipt of vaccines 
  • Safe storage of vaccines in accordance with cold chain procedures
  • Cold chain monitoring including fridges and transport
  • Audit of cold chain processes and fridges
  • Safe removal of vaccines from fridge
  • Vaccine tracking 
  • Elevation to senior clinical role with any concerns or breaches

Skills required:

  • Previous cold chain management experience is an advantage.
  • Familiar with the National Standards for Vaccine Storage and Transportation 2017 and MOH Annual Cold Chain Management Guide and Record procedures
  • Full training will be provided.
  • Ability to follow standards provided by the Ministry of Health for the storage and transportation of all vaccines to respective clinic sites.
  • Demonstrated ability to motivate and communicate with others at all levels
  • Detail-oriented focus and the ability to juggle multiple competing priorities
  • Proven ability to work collaboratively with others
  • Experience in Supply and Operations Planning (S&OP) 
  • Able to work with minimum supervision to exact standards.
  • Excellent IT Skills - Ability to follow correct monitoring, recording, and auditing processes.
  • High attention to detail.
  • Ability to learn and follow direction.
  • Ability to work closely with Health Professionals.
Information for SDHB staff wanting to join Southern COVID-19 vaccination workforce

Thank you to those staff members who have put up their hands and expressed a willingness to support the COVID-19 vaccination clinics across the district, it is very much appreciated.  Whilst there is an immediate need to support the clinics in the short term due to the longer term workforce still being recruited and on-boarded, we are also wanting to be sure that we are not inadvertently impacting the wider provision of health care services through our recruitment efforts. We therefore want to clarify the approach to how we will approach existing Southern DHB staff for the COVID-19 vaccination clinics.
 
Part time staff wanting to increase their FTE in support of the Clinic:

  1. If you are currently working part time and are able to work up your hours to support a vaccination clinic, you could be offered a fixed term contract in addition to your existing role.
  2. Your existing part time role will not be affected by this fixed term offer. 
  3. The terms and conditions for the fixed term contract will be specific to the role you will be performing in the clinic so may not necessarily mirror your existing part time terms and conditions.
  4. Please advise your manager that you are putting your name forward for additional work so that they are aware of the change in your personal situation.

Staff who want to be seconded to the Vaccination Clinics:

  1. We would prefer that you discuss this with your immediate manager before putting your name forward.
  2. Should there be agreement with your manager and the ability exists to back-fill your role temporarily, we will arrange for your secondment to the clinic in a specific role for a set period.
  3. At the end of the secondment period you will return to your substantive role.
  4. Once agreed with your manager please put in your expression of interest noting your ability to be seconded on a full time basis with management agreement.

Staff who can assist on an ad hoc / short notice period from time to time:

  1. Please discuss this with your manager in the first instance.
  2. Should your manager agree that you may have some capacity in your day where you would be able to support the clinics at short notice (to cover sickness or staff shortage), then we would like to hear from you and encourage you to put in an expression of interest through the workforce portal.

Staff who want to leave their substantive position and join the vaccination clinics:

  1. You may be considering a change to your working arrangements and may even be contemplating resigning from your current substantive position to help support the clinics.
  2. Please engage with your manager in the first instance regarding the reasons you want the change.  We would want assurance that you have discussed your intentions with your manager.
  3. In this instance you are willing to resign from your substantive role and understand that you will (if successful) be placed on a fixed term contract for a specific role within the vaccination clinic.  There is no guarantee of permanent work beyond the contracted period and your substantive role will be recruited to on a permanent basis once you leave.
  4. If you wish to pursue this pathway, you are welcome to put in an expression of interest through the workforce portal for consideration
  5. We encourage providers at other organisations to have discussions with their staff about specific arrangements for their organisations.

It is anticipated that this programme of work will run over the next 9-12 months, depending on sequencing from the Ministry of Health.

Vaccinators will be health professionals or Health Science students, and will be provided with specific COVID-19 training on required systems and processes, as well as how the clinic will function, privacy matters and relevant policies. 

If you are interested in supporting this work, please follow the link to https://www.southernhealth.nz/COVIDworkforce for more information and to express your interest.   

Requirements: 
•    Preference is for individuals to be fully committed to these roles for 6+ months.  
•    Southern DHB are willing to engage discussions with current employers around secondment arrangements, where possible.  
•    Clinics will be run 7 days a week with two shifts during daytime hours (7am – 7pm) 
•    Be prepared to travel within the region 
•    We need team members who have a reasonable level of fitness  
•    This service is pro-vaccination service  
•    All contracted staff will be required to comply with Southern DHB's Code of Conduct and Ethics and Values and other relevant policies.